System changes and release notes including 2019-20 (version 2) release. (updated 14 June 2019)

A high-level summary of recent changes is provided below for reference:

 

Known issue – If you see an error message on the DSPT, the most likely cause is a timeout (please log in again to continue).  We are investigating how to improve the user experience.  We recommend using the DSPT in a single browser ‘tab’.

 

 

14 June 2019

NHS Digital can now apply an “Entry Level” publication from a headquarters organisation (as well as Standards met) to multiple sites/branches.  Please raise a helpdesk call if you would like this to be completed for your latest publication.

 

11 June 2019

The 2019-20 (version 2) requirements have been reflected in the DSPT.  More information is available from: https://www.dsptoolkit.nhs.uk/News/51

Improvements to public view/organisation search functionality (undergoing testing, not yet formally released).

Improvements to bulk evidence functionality (undergoing testing, not yet formally released).

 

03 May 2019

Improvements to error handling

Organisation profile attachments can now be opened/reviewed in the view of past publications

Improvements to public view functionality (undergoing testing, not yet formally released)

 

24 April 2019

Synchronisation of Optician HQ/Branch details with ODS Data.

Reconfiguration of automated timeout/logout.

Exemptions agreed with NHD Digital are now shown in view of past publications.

 

4 April 2019

NHS Digital ability to associate an assessment with multiple branches (by agreement).

 

22 March 2019

Added the ability for larger organisation types to submit a ‘standards not met’ assessment.

Added the ability for NHS Digital to approve an action plan where a ‘standards not met assessment’ has been submitted.

 

8 March 2019

Added the ability for Care Home and Optician HQ organisations to publish on behalf of their branches (where this relationship is held by the Organisation Data Service).  If you would like to use this functionality, please contact the helpdesk.

The text/guidance associated with ISO 27001 status for companies and ALBs now permits users to provide the date of the last audit as an alternative to the full certification date.

 

26 February 2019

Fixed bug where action plan export was not available to download.

Various updates for NHS Digital Support users.

Functionality which will be subject to user research over the coming weeks (not yet released to all users).

 

8 February 2019

The ‘progress dashboard and reports’ page now includes functionality for users to download a report of any mandatory evidence items which they have not yet responded to.  This can be used as a ‘to-do list’ for planning purposes.

When users review previous publications, they can now see the organisation profile information provided at that time (such as their organisation’s sector and NHS mail status).

Users are notified when opening two organisation’s assessments in two tabs (the DSPT does not currently support this functionality).

Pharmacy HQ users are able to review previous publications and see any branches the assessment was published for.

 

30 January 2019

New feature to enable Pharmacy Headquarters organisations to publish on behalf of branches (please speak to the helpdesk to access this functionality).

Improved layout to news and help items.

Improvements to reporting tools for NHS Digital users.

Bug fixes and security improvements.

 

15 January 2019

New report added to progress dashboard

Improved messaging in the publication process

Certificate date validation is checked at the point of publication

Improved messaging when trying to change an evidence item within a confirmed assertion.

Bug fixes and security improvements

 

 

04 December 2018

Added ability for Companies and Arm’s Length Bodies to indicate ISO 27001 compliance (which will mark relevant evidence items as complete)

Added ability to export a PDF of a reported Incident

Added ability to export assessment as a .xlsx file within the progress dashboard page (rainbow graphs page)

Additional social care ODS codes available for self-registration.

Improvements to the publication process and other bug fixes

 

20 November 2018

Added ability for NHS Digital to add an evidence item exemption in appropriate circumstances

Organisations are asked to review their profile when publishing

Improvements to the publication process/pages

Bug fixes

 

 

08 November 2018

Big fixes and security improvements

Updated reporting and email functionality NHS Digital users

 

25 October 2018

Following a review, Local Authorities who have valid PSN certification will receive exemptions from an additional 22 evidence items.  Exemptions for 6 evidence items under assertion 6.1 and 6.3 have been removed.  Relevant organisations will be asked to confirm their organisation profile again on logging in.

Refinements have been made to the design including the page ‘header’ (to improve consistency with other government services and improve the experience when viewing on a mobile device).

Small organisations are now able to publish an “entry level” assessment, see: https://www.dsptoolkit.nhs.uk/Help/32

Your organisation’s assessment status is now shown on the assessment page: Standard not met, Entry level (small organisations only), Standard Met, Standard exceeded.

When an incident is reported to the ICO/DHSC, the user reporting the incident will now receive full details in an email.

Administrators will now be able to add a note to a reported incident.

Details of your previous published assessment are now made available to you at evidence item level.

Improvements have been made to NHS Digital email functionality.

 

03 October 2018

Ability to publish an assessment from within the main assessment page

Removal of the navigation page (with yellow “buttons”)

Email functionality for NHS Digital administrators

Cleaner design to the ‘attach document’ evidence lightbox.

Accessibility and screenreader improvements (including removal of the green confirmation messages)

 

26 September 2018

Revised publication step (removal of pop-up window/lightbox).

Ability for large NHS organisations to publish a ‘baseline’ assessment (and associated messaging changes including to the confirmation email).

Bug fixes

 

6 September 2018

Indication of progress added above the filters on the assessment page (which have been moved to the right).

Various improvements to content including:

- Direct links to guidance have been added within the organisation profile.

- Updated help note for evidence items 1.7.2 and 6.1.3

- Updated help note for first incident reporting question "what has happened" - to encourage users to provide more detail (at the request of the ICO)

Updates to NHS Digital user reports.

Bug fixes.

 

22 August 2018

Ability for pharmacies to confirm completion of the GDPR workbook within the organisation profile (note: this can be added through the admin menu).

Where a pharmacy GDPR workbook is in place, associated evidence items will now be marked as complete.

Bug fixes.

 

9 August 2018

Simplification of the evidence pop-up.

Simplification of the add / change assertion owner function.

Improvements to session timeout warnings.

Improvements to the add user screen.

Updated 9.1.2 help note.

Password policy now stated from the outset when creating an account.

Language improvements to the final step of the ‘organisation profile’.

Bug fixes.

 

25 July 2018

Refinement to the user interface to make the system more accessible, easier to use and to improve the consistency of the interface.

Addition of reference numbers to evidence items and assertions in response to user feedback.  Please note, not all evidence items and assertions are applicable to all organisations.

NDG Standards are presented as headings in the assessment page with links to guidance, rather than a filter.

Changed “Charity” and “Researcher” sectors in the organisation profile (now “Charity / Hospice” and “Researcher / University Department”.

Added an option to the incident reporting question “have data subjects been informed” to enable a user to indicate an investigation is being carried out.

Improvements to help note for evidence items 9.4.4 and 9.2.1.  Added URLs to online help where applicable.

Added NDG standard names to the assessment progress page (rainbow graphs).

Information notice added where a user does not have javascript enabled on their browser.

Refinements to NHS Digital reporting tools.

Bug fixes.

 

13 July 2018

Bug fixes.

 

3 July 2018

Two additional questions have been added to the incident reporting process applicable to NIS organisations (NHS Trusts or ‘not known’) and potential NIS incidents only.  “Have NHS healthcare services been disrupted?” and “Has there been any clinical harm or potential clinical harm as a result of the incident?”

Incident notifications to ICO and the Department of Health and Social Care identify where an incident may be a NIS incident.

New functionality added which means published assessments are stored as a ‘snapshot’ to evidence item level.  In future, this will make it possible to view a ‘history’ of published assessments.

News items on home page are now presented in order of date updated (not date created).

Fixed bug where double clicking sometimes caused an error message.

 

14 June 2018

Slight relaxation to Cyber Essentials PLUS and PSN IA certificate date validation rules.

NHS Digital reporting tools.

Incident reporting automated email alerts to the Department of Health and Social Care (for appropriate incidents).

Accessibility improvements to evidence lightbox.

Updated wording to two tooltips which referred to GDPR implementation in a future tense.

 

24 May 18

Implementation of GDPR aligned Incident reporting system (admin users).

Fixed bug with the feedback system.

Cookies information improved.

Improved colour contrast of ‘view progress’ graphs.

 

17 May 18

Further development of updated incident reporting tool (ongoing – not visible to users. Please contact us if you would be willing to test).

 

3 May 18

Improvements to ‘pop-ups’ to aid keyboard only users, and those who use a screen reader.

Limited number of language changes in response to user feedback.

Further development of updated incident reporting tool (ongoing – not visible to users. Please contact us if you would be willing to test).

Changed colour of some page elements to improve colour contrast.

 

24 April 18

Addition of register link.

Improvements to wording.

 

29 March 18

Development of updated incident reporting tool (ongoing – not visible to users).

Ability to review a snapshot of previous published assessment.

Removed two key roles from organisation profile which were no longer deemed to be required and extended the process (Chief Exec and Head of IT Security).

Improved display and colour contrast of in-line help text. 

Improved colour contrast on some “buttons”.

Added error reporting functionality for NHS Digital support users.

Fix bug where a user supports multiple organisations, and the organisation select list is not sorted alphabetically.

Improvements to wording on assessment navigation page.

Changed language from "share" assessment to "publish" assessment.

Changed colour of some "buttons" for consistency.

NDG standards now described in filter (no longer Standard 1, Standard 2).

Organisation details page (admin user) now presents organisation code as a non-editable field.

Bug fixes.

 

Week commencing 26 February 18

Test / Live badge and indicator.

Ability to present evidence and tooltips tailored to three categories of organisation.

Home page text updated.

Contact information updated to reflect live helpdesk.

Organisation details page simplified.

Configuration of live service, import of organisation names and ODS codes.

Bug fixes.

 

Week commencing 5 February 18

Ability for user to self-register for an organisation with no existing administrator (although currently only possible by agreement).

Extensive changes to administrator functions, including simplified organisation details, and user management pages.

Extensive changes to NHS Digital “superuser” functionality to aid user support.

Addition of Test banner.

Various bug fixes.

 

Week commencing 22 January 18

First phase of improvements to user registration and administration.

Bug fixes.

 

Week commencing 8 January 18

Updates to assertions / evidence items.

Updates to help and news pages.

Changes to permitted file types.

Disclaimer text on sharing an assessment.

Ability to filter assertions by owner.

Accessibility and other bug fixes.

 

Week commencing 11 December 17

Ability to edit an organisation profile.

Only assertions containing mandatory evidence items need to be confirmed prior to assessment share.

Accessibility bug fixing.

 

Week commencing 27 November 17

Clear display of which evidence items are mandatory.

Capture of key roles within the organisation profile.

Various bug fixes.

 

Week commencing 13 November 17

Ability to record cyber essentials PLUS (enables some elements of your submission to be automated).

Addition of concise guidance to evidence items (where required).

Assertion confirmation box moved below evidence items – to improve “flow” for users.

Review of system accessibility.

Improved error messages (and bug reporting).

Bug fixes.

 

Week commencing 30 October 17

Ability to filter assertions (including by data security standard).

Addition of organisation profile questions:

- Organisation type - enables relevant assertions / evidence items to be allocated

- NHSmail - enables some elements of your submission to be automated.

Various bug fixes.

 

Week commencing 16 October 17

New user interface which aims to make the toolkit easier to use.

Ability to assign an owner to an assertion.

Updated assertions and evidence items.

Updated name.

Various bug fixes.